Educators need practical, cost-effective printing solutions to handle their printing needs without overspending. Of course, with technology, schools are slowly switching to the digital world, but print is very much still alive. To navigate tight school budgets, it’s important to find ways to achieve significant school printing cost savings while still delivering high-quality materials.

Color Management  

One of the most cost-effective ways to achieve school printing cost savings is by careful color selection. Generally, black and white printing is the most affordable option, making it a practical choice for test booklets, worksheets, teacher guides and school internal policies.

Typically, adding any color to your files might require printing the entire document in full color. However, it’s worth discussing with your printer as some may offer spot color printing which allows for the use of color on specific parts of the document without the cost of full-color printing.

Consider opting for a different sized bold font to draw attention to important text the way color might.

100 B&W Copies starting at $85.30 vs 100 Full Color Copies starting at $96.81

*100 8.5 x 11 black and white copies, no folding, 1/1, 80# matte text, 4-7 business days production time.

**100 8.5 x 11 color copies, no folding, 4/4, 80# matte text, 4-7 business days production time

Order Size

Ordering in bulk is a smart way to get cheap printing for your school. With our pricing, the more you order, the lower the cost per item. This helps keep your budget in check while ensuring you get all the materials you need.

Try planning your school year early to figure out all the print materials you’ll need. Make a list of everything you need and when you need it. This can help to figure out if it will be more affordable to print some things at school or to order them in bulk from a commercial printer.

This way, teachers can get what they need on time, and the school can cut costs and manage their resources better.

10 8.5 x 11 booklets: $9.60 per piece vs. 100 8.5 x 11 booklets: $2.49 per piece

*10 8.5 x 11 saddle-stitch,12 pages, 4/4, 100# gloss cover, 100# gloss text, 4-7 business days production time.

**100 8.5 x 11 saddle-stitch,12 pages, 4/4, 100# gloss cover, 100# gloss text, 4-7 business days production time.

Paper

For bulk printing everyday materials like guides and reading materials, 70# text paper is your best bet. It’s cost-effective, light-weight and works well for text-heavy documents. With this option you can opt for gloss, matte, or uncoated which allows you to choose the best option based on the readability and writing being done. This not only cuts down on initial costs but also helps save on shipping.

For important projects like school newsletters or student magazines, 100# gloss text and cover is a great choice. This thicker paper makes colors and pictures look sharp and vibrant, giving it a polished look. It’s perfect for anything you want to stand out and impress, helping to showcase your school’s spirit and connect with the community.

Digital & Print

Since almost every student has a phone, why not use that to your advantage? Consider adding QR codes to cut down page counts. Link it to online resources like videos, extended articles, or interactive activities. This not only cuts down on the amount of paper you use but also makes learning more engaging.

For each order, we offer digital flipbooks. This feature turns your printed materials into a digital flipbook that you can share online or embed on your school’s website. It’s a great way to make sure everyone can access the materials easily. Want to see how digital flipbooks can make a difference in your school? Check out our guide here: Digital Flipbooks for Educators.

Using online platforms means fewer physical papers to handle, and everything gets organized and stored digitally

Reduce, Reuse, Recycle.

We all know the saying: Reduce, reuse, recycle. Reuse your prints. Don’t reprint for every class, every year. Collecting handouts and reusing them will reduce the amount of printing you do per quarter. You can easily get two-three uses on each printed piece before wear and tear takes over. Figure out what can be digitally submitted and graded where possible to reduce the need for physical copies.

Print on a need-to basis.

Let PrintingCenterUSA Be Your Go-To Educational Printer

As you plan for the upcoming school year, take the time to assess your printing needs and explore cost-effective solutions. By partnering with PrintingCenterUSA, you can ensure cheap printing for your school without sacrificing quality. Let us support you in preparing all your school’s materials.

Reach out to us today, and let’s make this school year your best yet

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